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RULES AND REGULATIONS

Guidelines for using the library

IUKL Library strives to create an environment that is conducive to the needs of learning and research, and facilitates the pursuit of academic and personal development. At the same time, the Library must prevent any misuse of its collections, facilities, and services. As such, a few rules are necessary.

All users remain subject to the general rules of the University while in the Library. In addition, all users are expected to adhere to the rules stated in this Guide. The Library reserves the right to take disciplinary action against users who do not adhere to the rules.

The Rules

  1. Only registered users may use the Library’s collections, facilities, and services. Other visitors may be granted access to the Library upon request from the Library staff.
  2. Users must display a valid staff/ student/ visitor card whenever requested to do so by Library staff.
  3. Eating and drinking are strictly prohibited in the Library.
  4. Smoking is strictly prohibited in the Library.
  5. Damaging or destroying the Library’s property is considered an offense. Any users found damaging or destroying the Library’s collections or facilities will be penalized accordingly.
  6. Users may not bring their bags/ backpacks into the Library, and are requested to leave them on the shelves, or in the lockers, located outside the Library.
  7. Users may use their laptop/ notebook computers in the Library, but are requested to leave the carrying bags/ cases at the shelves or lockers outside the Library.
  8. Users are requested to refrain from making excessive noise or otherwise distracting the other users of the Library. Users who engage in offensive behaviours will be ejected from the Library.
  9. Users are requested to switch off their handphones or put them in silent mode while in the Library.
  10. Users are requested to throw their rubbish into the waste baskets before leaving the Library.

Disclaimers

The Library will not be held responsible for any loss of, or damage to, personal belongings while users are in the Library.

Most of the materials in the Library’s collection are subject to the Copyright Act 1987 (Laws of Malaysia, Act 332). Users take full responsibility for any materials they copy in either printed or electronic format.

Guidelines for using the computers

IUKL Library strives to create an environment that is conducive to the needs of learning and research, and facilitates the pursuit of academic and personal development. At the same time, the Library must prevent any misuse of its collections, facilities, and services. As such, a few rules are necessary.

All users remain subject to the general rules of the University while in the Library. In addition, all users are expected to adhere to the rules stated in this Guide. The Library reserves the right to take disciplinary action against users who do not adhere to the rules.

The Rules

  1. Only registered users are permitted to use the Library’s computers.
  2. Students may login at the computers using their matric card number. If login is denied, please request assistance at the Library service counter.
  3. Lecturers, staff, and authorized visitors must request access at the Library service counter.
  4. Users are not permitted to remove or unplug the computers, network cables, or other peripheral devices.
  5. Commercial software on the computers belongs to IUKL. Users are not permitted to modify, copy, or download the software.
  6. Users are advised not to save documents on the computers. All saved documents will be deleted when the computers are reformatted.
  7. Users are not permitted to abuse the internet connection by viewing pornography, accessing malicious websites, or using excessive bandwidth.
  8. Users are advised to use the antivirus software on the computers to scan and clean their thumb drives.
  9. Users are advised to log out as soon as they have finished using the computers.

Digital resources

Users are encouraged to make full use of the Library’s online resources. Go to https://iukl.edu.my/library/ for more details.

Users are encouraged to make full use of the Library’s open source software.

WiFi internet access is available to laptop (and other electronic device) users throughout the Library.

Guidelines for borrowing books

IUKL Library strives to create an environment that is conducive to the needs of learning and research, and facilitates the pursuit of academic and personal development. At the same time, the Library must prevent any misuse of its collections, facilities, and services. As such, a few rules are necessary.

All users who wish to borrow books and other materials from the Library must adhere to the Rules for Borrowing Books. The Library reserves the right to take disciplinary action against users who do not adhere to the rules.

The Rules

  1. Only registered users may borrow books and other materials from the Library.
  2. Users wishing to borrow materials must present a valid student matric card or staff ID card. They must also fill out the borrowing slip with their name and signature.
  3. Users are fully responsible for maintaining the condition of the materials they borrow. Any lost or damaged materials should be reported to the Library immediately.
  4. Users are required to replace lost materials. If the same (or similar) title cannot be obtained from the campus bookshop, the purchase price of the book must be paid to the Library. Users will also be charged a RM20.00 processing fee.
  5. Users should return borrowed materials on or before the date stated on an item’s borrowing slip. Each item that is not returned by its due date will be charged an overdue fine, calculated daily. Users will receive a reminder by email that they are in possession of overdue materials.
  6. Users may request a one-time extension (or renewal) of the borrowing period, provided that no other user has requested the same material.
  7. Users are not allowed to borrow books if they are already in possession of other overdue items.
  8. Users who are found to have removed material from the Library without properly borrowing them will face disciplinary action.
  9. Full- and part-time lecturers as well as postgraduate students may borrow reference books for 3 days. They must fill out the Library Materials Borrowing Record for Staff.
  10. Audiovisual materials are for in-library use only. They cannot be borrowed.
  11. The Library counter closes its services 10 minutes before the Library itself closes.

 Borrowing privileges

There are 6 categories of users, each with different borrowing privileges.

Category of user Maximum items Borrowing period Extension Overdue Fine
Student 4 items 14 days 14 days 20 sen/ day
Postgraduate student 7 items
IUKL/ Protasco staff 7 items 30 days 30 days 50 sen/ day
Part-time lecturer
Lecturer 10 items 90 days 90 days 50 sen/ day

User registration

Before users can take advantage of the Library’s collections, facilities, and services, they must first register.

  1. New students who attend induction or register with the university within the first week of semester are automatically registered with the Library.
  2. All other users must go to the Library service counter and fill out the Library registration form. It takes less than a minute to complete.
  3. Students must present a valid matric card with a sticker showing the current semester.
  4. Lecturers and staff must present their staff id card.
  5. Part-time lecturers must present their offer letter.

Payment of fines

Users are required to settle all outstanding fines owed to the Library.

  1. Students who intend to either withdraw from the university (without affecting their academic record) must submit the Withdrawal Form and the Deposit Claim Form (if applicable) to the Library for approval. As soon as all outstanding fines have been paid, the form will be chopped and signed by one of the on-duty librarians.
  2. Students who intend to graduate must submit the University Clearance Form and the Deposit Claim Form (if applicable) to the Library for approval. As soon as all outstanding fines have been paid, the form will be chopped and signed by one of the on-duty librarians.
  3. Staff who leave the company will have any outstanding fines deducted from their final salary.
  4. Users who have damaged library materials (for example, by tearing out pages, removing labels) will be charged RM20.00 per item damaged. Users who have destroyed library materials (for example via extensive water damage) will be charged the replacement cost of the item plus a RM20.00 processing fee.

Ebooks

Only registered users may access the Library’s ebook collection.

  1. Ebooks are available at http://site.ebrary.com/lib/kliuc/home.action.
  2. Ebooks may be accessed from anywhere on the university’s LAN or wireless networks.
  3. Ebooks may be accessed from off-campus by using the Library’s proxy server.
  4. Ebooks may be temporarily download onto tablets or smartphones by using the Ebrary mobile app and an Adobe digital editions account.
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